At Crest Payroll, We believe your business is no one else's. Your privacy is important to you…and to us. Crest Payroll is committed to protect the security and privacy of your personal information since we collect that information to process Payroll. Crest Payroll follows different principles in accordance with TRUST GUARD for customer privacy and data protection.By the use of TRUST GUARD Web Privacy Program, Crest Payroll agrees to notify you of the following:
- Personal Information - What We Collect and Why?
- Non-Personal Information – What We Collect and Why?
- Security Procedures – Protection of your personal information
- Sharing Information – Use of Personal Information
- Inaccuracies – Correction to Personal Information
We also collect Emergency Contact Information. We only collect this information for the purpose of your Company having someone to contact in case of an emergency. We will not use this third party information for any reason.
PERSONAL INFORMATION – WHAT WE COLLECT AND WHY NOTICE
As a Payroll Application Service Provider, Crest Payroll collects personal identifiable information about Payroll Service bureaus, Companies and respective Employees. This information includes Employee Code, Name, Address, Birth Date, Telephone, Fax, Email, Tax Identification Number, Social Security Number, Salary Information of individuals, Statutory Information for companies and individuals that comply with federal and state laws, Banking Information. We also collect demographic information such as your ethnicity and religion. We will collect your legal status, start date, employee status, probation end date and whether or not you are an active employee. We will collect your Gross Wage YTD, Federal Income Tax deductions, Social Security Tax deductions, Medicare Tax deductions, and Earn Income Credit YTD. Generally, this information is requested when your profile is being set up in the Crest Payroll website as a user (role-based site access) and/or to perform relevant 'payroll processing' tasks for you based on your employment and residential information. We may use your Personal Information for primary purposes such as:To verify your identity and creditworthiness
- To process Payroll and be compliant with employment, federal, state and local laws.
- To process bank transactions using banking information provided and also to charge the service fees associated with Crest Payroll.
- To make the site easier for you to use by not having to enter information more than once.
- To help us create content most relevant to you based on your roles and privileges.
- To help you quickly find services or information.
NON-PERSONAL INFORMATION – WHAT WE COLLECT AND WHY
We collect the following Non-Personal Information from all users to our site in log files: the date and time you access the site, the internet IP address from where it originated the request to our site, server IP address which originated the request to our site, the request and response method, the port address of the server, the browser type whether it is Internet Explorer, Mozilla, Chrome, Netscape, Firefox. We use this log files to administer our crest payroll website, for audit purposes, to help diagnose and troubleshoot potential malfunctions within the server, to gather demographic information about usage of crest payroll and to track security threats. IP addresses are not linked to personally identifiable information
We will send you strictly service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account.
Cookies are small pieces of information stored on your computer with the information about you. We use session ID cookies to maintain your login while you navigate the crest payroll website. Once you close the browser or log out of the Crest Payroll Website, the cookie simply terminates. Usage of a cookie is in no way linked to any personally identifiable information while on our site.
Crest Payroll does not knowingly collect Personal Information from anyone under the age of 13.
We offer users of Crest Payroll the opportunity to chat with sales and support personnel. We recommend that you do not submit any personal information in chat since it is not designed to transmit and store it securely.
Our select employees may access your information only to help us provide you with superior service with respect to payroll services. We follow strict HR compliance rules to ensure that we hire the right people and train them on keeping customer’s information confidential and secure.
Crest Payroll has taken strong measures to protect the security of your personal information and to ensure that your choices for its intended use are honored. We take strong precautions to protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.
We want to ensure your transactions to be safe and secure. When you access our website, you're connected via Extended Validation (EV) secure server software SSL, the highest standard in the internet security industry which encrypts your personal information using 128 bit encryption before it's sent over the Internet. SSL is one of the safest encryption technologies available. Crest Payroll uses CAPTCHA, a type of challenge-response test used in computing to ensure that the response is not generated by a computer. The process usually involves Crest Payroll server generating a random alpha-numeric text and asking the user to enter the exact text as generated by the server. This process avoids access to system by malicious bots or random computer generated credential information.
In addition, Crest Payroll has been secured with McAfee Hacker Safe protection. Leveraging Hacker Safe's remote vulnerability scanning technology, McAfee SECURE service tests Crest Payroll daily for vulnerabilities, dangerous content and links that expose consumers' computer and personal information to malicious use. McAfee SECURE service helps protect businesses and consumers from hackers, adware, spyware, browser exploits, spammers, phishing attacks and online scams.
Crest Payroll strictly protects the security of your personal information and honors your choices for its intended use. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction. Your personal information is never shared outside the company without your permission, except under conditions explained above. Inside the company, data is stored in password-controlled servers with limited access. Your information may be stored and processed in USA or any other country where Crest Payroll its subsidiaries, affiliates or agents are located. Our website is hosted in a secured mirrored format for Disaster Recovery and Backup options.
You also have a significant role in protecting your information. No one can see or edit your personal information without knowing your user name and password, so do not share these with others.
SHARING INFORMATION – USE OF PERSONAL INFORMATION
Your profile may be created by your employer/delegate to process your payroll through our portal. While doing so, we are provided with your relevant personal information. We use this information to allow you secured access to our Crest Payroll website, process transactions related to our payroll services subscription; send you announcements/notifications about your transactions within Crest Payroll, etc.
We may share personal information about you with banking institutions, who help us perform certain tasks related to payroll. In addition, we may disclose this information to the Internal Revenue Service or State and Local authorities as required by law. In the event that Crest Payroll is involved in a merger, acquisition or sale of assets, your personal information will likely be transferred. You will be notified via email, mail or our website prior to any change in ownership of your personal information.
Crest Payroll may utilize third-party engine for payroll calculation, filing the returns and making the payments to the Internal Revenue Service, State and Local Authorities. We will share the personal information necessary for them to do so. These third parties are not allowed to use your personal information for any other purpose.
Crest Payroll will disclose your personal information, without notice, only if required to do so by law and when we believe that disclosure is necessary to protect the rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Crest Payroll or the site; (b) protect and defend the rights or property of Crest Payroll and its family of Websites, and, (c) act in urgent circumstances to protect the personal safety of users of Crest Payroll, its Websites, or the public.
INACCURACIES – CORRECTION TO PERSONAL INFORMATION
Crest Payroll website enables you to update and correct personal information regarding Service Providers, Employees and Employers at any time on the website depending upon on role-based access. Service Providers and Employers may do so by logging into their account and view the corresponding information to be updated, change the required information and save the details into the system. Employees would have to request Employers for a change in their personal information in order to make those changes pertaining to their details. You can inform us about any change/correction in personal information referring to ‘Contact Us’ section below.
PROTECT YOUR PERSONAL INFORMATIONIf you are using Crest Payroll website, please follow the guidelines for your safety in addition to the methods that you follow:
- Create a Strong Password which could not be guessed by someone.
- Change your password occasionally.
- Sign-out of Crest Payroll website and Close the browser window once you completed your work.
- Do not share username and password to others unless you trust them completely
- Recognize and avoid Phishing scams which are fraudulent e-mail messages designed to steal your personal information. You may receive phishing scams that attempt to trick you into turning over your username or password.
- If you suspect that something is wrong, please report this information immediately to Crest Payroll using the support information provided.
We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.
This Privacy Statement is effective as of April 12, 2010
Please contact Crest Payroll as your first point of contact. The contact details are as follows:
Payroll Logix Inc.
55 Madison Ave Suite 400,
Morristown, NJ 07960